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Resource Sharing Round Table:
Business Meeting Minutes, November 3, 2004

News:

WLA ILLRT Business Meeting
November 3, 2004 – Lake Geneva
Jenny Baker, Secretary

Attendance: Jenny Baker, Heather Weltin, Laurie Freund, Maureen Welch, Peggy Shaffer, Lisa Weikel, Bruce Smith, Charles Clemence, Judy Lyons, Joy Pohlman, Sheila Stoeckel, Judy Tuoy, Bob Shaw, Karen Probst, Cheryl Becker, Bob Blitzke, Chloe Lauer, Joy Schwarz, Rachel Watters.

Jenny Baker moved to approve minutes of the Oct. 30, 2003 meeting. Joy Pohlman seconded and the motion passed.

Officers for 2005 were introduced. Chair: Heather Weltin, Vice Chair/Chair Elect: Joy Pohlman, Secretary: Mary Hutnik.

WLA Restructuring:
Due to the restructuring of WLA it isn’t necessary for us to publish a membership brochure any longer. Later in the meeting we will discuss brochures due to the suggested name change.

Reports:
1. Conference programs were well received again this year. At WAAL, the “Licensing” program was well attended (standing room only) and “Where Do We Go From Here?” – ILLIAD panel was also well attended.
WAAL is changing the way they program. The sponsorship monies are based on the section and the numbers attending. There is no ability to sponsor programs at WAAL based on this formula. E-mails will be going out asking for programming ideas and we are all encouraged to submit ideas to their programming committee.
WAPL – The program on “Patron Initiated ILL” was well received.
WLA – ILLRT is sponsoring two programs being held right after this meeting. “Buy, Don’t Borrow: Interlibrary Loan Meets Collection Development” and “I Want It!”
2. Budget: We have requested $100 again for next year which will cover postage and mileage. The budget we had remaining was $356.96 as of August 31, 2004.
3. Membership: Current membership is at 113 – down 3 from last year.
4. Newsletter: We put out 2 newsletters this past year.
5. Website: We revised the web page to conform to the WLA format within the last year. We’ve added a “What’s New” feature. We are also working on adding the officer’s roles to aid future officers as far as a timeline of what needs to get done by what time. That should be completed by the end of the year.

Goals:
The current goals of WLA & ILLRT are as follows:
WLA Goal #3: Leadership & Professional Growth
WLA Objective 3.1: To increase attendance at current WLA programs & conferences.
ILLRT: To increase the level of ILLRT programming by developing programs for the WAAL, WAPL, & WLA annual conferences and other WLA continuing education forums.
WLA Objective 3.2: To increase membership involvement.
ILLRT: To investigate becoming a section after three consecutive years of membership level of at least 120.
WLA Objective 3.4: To provide increased options for professional development.
ILLRT: Improve interlibrary loan service to Wisconsin residents by assessing the needs of ILL staff and providing professional support through the sharing of information and applications of new technological innovations.
ILLRT: To improve communication among the membership by making better use of e-mail in which to share what’s new and provide frequent updates.
We have incorporated the use of the listserv utilizing WLA’s membership so that has helped. The newsletter is also distributed via the listserv as well as being posted on the web page.

Name Change Vote
While Bob Blitzke was chair of ILLRT the suggestion came up to change our name to the Resource Sharing Round Table as a means to attract more members and provide a broader member base. The nationwide trend towards interlibrary loan is towards resource sharing and that is a better description of what we do on a daily basis. With sixteen members of the round table present, Charles Clemence moved and Karen Probst seconded that we change our name to the Resource Sharing Round Table. Motion passed. We will now be called the Resource Sharing Round Table. Rachel will notify WLA and the change will officially take effect January 1, 2005.
Since we have changed our name it would be a good idea to redesign our brochure as a way to get the word out to WLA members. A suggestion was made to put the information onto a bookmark. Laurie Freund and Judy Lyons have volunteered to work on brochure and bookmark ideas.
New officers should think about marketing pushes for next year.

Programming – 2005 Conference Ideas
WAPL – “From WISCAT ILL to OCLC” – Peter Hamon, Cheryl Becker, and Beth Price - South Central Library System will discuss why their library system made this change and their interloan policies.
“If It’s Tuesday, It Must Be Maryland” – Cheryl Becker and Steph Morrill – 24/7 reference consortium & staff expertise
WAAL – “Resource Sharing in the UW System” – Rachel Waters, Heather Weltin
Other ideas include:
1. Resource sharing with schools – why this is worthwhile
2. Interaction with patron because of patron initiated ILL
3. Copyright issues
4. Other ideas – please contact Joy Pohlman

Laurie Freund moved the meeting be adjourned. Charles Clemence seconded and motion passed. Meeting adjourned at 1:45 pm.